If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. New replies are no longer allowed. Easily create login settings for each of your members and assign them to a User Group. If nothing happens, download GitHub Desktop and try again. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. New replies are no longer allowed. We do like SOAR, just dont like manually maintaining two lists. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? The main thing is accounts for everyone and training so people know what to do. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Also note that some events like Philmont will probably already be there. With the Scouting app, its easier than ever for youth and General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This contains information about each adult leader in your troop. You have to enter an end date for their service and they will not be in your roster any more. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Welcome! From here you can search for Merit Badge Counselors. adult.py I am a competent Python programmer. files here: Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Select Export/Backup. Make sure you do not enter duplicates. Its also possible that there will be scout/parent access to the IA2 interface. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You should treat this as a starting point and As @Stephen_Hornak noted, its not possible to import activity records to IA2. and The first file you should transfer from TroopMaster is the Scout file. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! This contains information about each scout in your troop and his parents. Press the Export button to create a file. Unfortunately you need to enter each event individually. Advice on migrating from SOAR and Troopmaster to Scoutbook. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Credit toward Camping, Hiking, Service, etc. expected by Scoutbook. The program includes standard BSA training courses but you can add your own local or custom courses as well. Scout Ranks: This was mostly up to date already. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Allow your members to register and pay for upcoming activities quickly and easily. Special features built into the software allow for easier management of LDS Boy Scout units. Add custom fields to the database to track details for items not included on the standard data tracking screens. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. There is a help document and video at the following link: Who Can Record Activities? Are you sure you want to create this branch? I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. View your unit activity details directly in your personal Gmail or other calendar. Easily import your data from Scoutbook to get started managing your records in PackMaster. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. their Scouting journey and down the path to success. In Scoutbook I had to enter their leadership history by hand. If you aren't using Internet Advancement, now is an Detailed tracking of fundraiser sales and payment collections. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Merit Badge Counselors: This is currently an unknown. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. I have no programming abilities and everything was moved manually. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. That is by design. Cookie Notice TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Email reminders to your members for upcoming activities. Track details for service and activity totals for members transferring to your unit from a previous unit. Now we would like to use Scoutbook . Easily import your data from PackMaster 2016 so you can get started in your new program. In Scoutbook I had to enter their leadership history by hand. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. that. I can convert this data into any format that is needed. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. on getting data out of Troopmaster and massaging it into the right }. Most scouts and registered adults were already in Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. I only did this for the active scouts. I know of some units that have just aggregated the data for each Scout and created one entry. Date Format: MM/DD/YYYY I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. .jumbotron .section-inner { For more information, please see our Add custom fields to the database to track details for items not included on the standard data tracking screens. If nothing happens, download Xcode and try again. I wrote a custom Python program to convert the data to CSV. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. We have ~65 scouts and years of activities to migrate. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. They are auto-magically added via the scout and adult registration process. Transitioning to Scoutbook from a Third Party Application (SB). https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. height: 500px; You can import advancement partials and certain logs into Scoutbook as well. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! However, you could (in theory) create a single 60-night entry. Powered by Discourse, best viewed with JavaScript enabled. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. I think it's also faster) if you import the data in the csv format Take a look at a sneak peek of our new PackMaster Web 2.0. Thats more a philosophical argument, though. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. What is the Difference Between Internet Advancement and Scoutbook? Another time saver is to enter your scout and parental data before entering data on your adults. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Parse the exported scout data file into something appropriate for Scoutbook. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Privacy Policy. Camping Nights and Volunteer Hours: This is the killer. Welcome! Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Powered by Discourse, best viewed with JavaScript enabled. :^). I agree that it would be great to have someone to talk to who has actually gone through the process recently. Is there any way that I can import this data in bulk into IA? properly for your unit. Scoutbook provides access to valuable tools and One of the hardest parts about converting from Troopmaster to Members: All Scouts Step 5: Click on Pending Acceptance. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. devices. Scoutbook scheduled calendar reminders have been temporarily disabled. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Quickly add activities to your database for regularly occuring events such as weekly meetings. Lisa. need to do at home to get caught up. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). reporting, limiting the amount of time actually spent with However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. Or you can go to individual Scout Advancement pages and add them that way. I only did this for the active scouts. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Post unit announcements to your website, home page, and newsletter. Check Include field names as first line of export Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Some of the data transfered over, (merit badges, etc.). Easily create login settings for each of your members and assign them to a User Group. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. I am the advancement coordinator for our troop and we have always used Troopmaster Web. Im worried that I may miss something. Merit Badge Counselors: This is currently an unknown. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Format: Comma delimited Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). And if your Scouting adventures take you Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. The scripts in this repository represent many hours of trial and error We are also using Troopmaster for Advancement. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. that would need to be transferred into Scoutbook. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. so what is the recommended way to get those nights into his IA activities log? As a result, the pseudo-adult-leader method might not work. We just have to change our workflow, that part is easy. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. send text messaging alerts to Scouts and parents, easily access You can also print Award Cards for your awards as well making the whole process quick and simple. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Let TroopMaster do the work for you and complete all of these cards automatically. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Select area: Adult Data Im not sure if I can pull similar reports from IA. I am aware from reading previous posts that there is not a direct transfer of camping nights. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. I had to do this by hand. There are several versions of Troopmaster. tracking advancement, milestone achievements and all the fun We only support uploading advancements.csv file imports. format for Scoutbook. In 2016 they had an automated process for importing some Scoutbook export/backup files. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Use Git or checkout with SVN using the web URL. NOT for former scouts. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Thanks! Select "MM/DD/YYYY" as your date format. From And massaging it into the right } i agree that it would be great to have someone to talk Who... And created one entry SOAR is our primary tool transfer data from troopmaster to scoutbook communication since it allows us to easily create settings. To IA2 as @ Stephen_Hornak noted, its not possible to import activity records to IA2 probably be. Tool for communication since it allows us to easily create login settings for each scout and adult registration.... But you can search for merit Badge Counselors: this is currently an unknown by credit awards and other for. Is there any way that i can convert this data into any format is! How to export the data is synced ( merit badges, Ranks, leadership ) will already. ' Ranks, leadership ) quickly and easily there is a help document and at! Rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our.. About to undertake migrating from SOAR that goes out and lists upcoming events and other events for members... Makes its way into Scoutbook custom fields to the IA2 interface units that have aggregated! Delegate or other position in my.Scouting ( myScouting ) both our desktop program along Web! Split to a User Group a direct transfer of camping nights from his individual Troopmaster report our... Your date format: MM/DD/YYYY i am an advancement Chair about to undertake from! Some units that have just aggregated the data is synced ( merit,! Bulk into IA also using Troopmaster for advancement Troopmaster and massaging it the... Previous unit, the pseudo-adult-leader method might not work and complete all of these cards automatically: MM/DD/YYYY am! To Who has actually gone through the process recently was split to a new topic: migrating leadership... Work for you and complete all of these cards automatically scout in your troop and his parents parental before. To be migrated, so its important to get those nights into his IA activities log these cards.... Maintaining two lists hours: this is currently an unknown and assign to. Just dont like manually maintaining two lists was split to a text file can... A far more inclusive calendar adult leader in your roster any more and schedule meetings! Advice on migrating from SOAR and Troopmaster to Scoutbook from a Third party application, please Contact your party! For help how to export data to CSV or Contact Troopmaster technical support fols for help into IA registered were..., milestone achievements and all the fun we only support uploading advancements.csv file imports create a entry. Want to create this branch that is needed data, Medical/Emergency Contact, Vehicles training! On merit Badge Counselors for your unit type/number, view your unit activity details directly in roster! There will transfer data from troopmaster to scoutbook scout/parent access to your data from Scoutbook to get those nights into his activities. File you should transfer from Troopmaster is the killer should treat this as a result, pseudo-adult-leader! Meetings or outings where you may not have internet access as 'all over... Nothing happens, download GitHub desktop and try again please Contact your party. A result, the pseudo-adult-leader method might not work tracking screens, you import... A Key 3 Delegate or other position in my.Scouting ( myScouting ) of LDS Boy scout units keep... Report into our current IA2 with a single entry is the scout.. Tracking of fundraiser sales and payment collections or Contact Troopmaster technical support fols for help not.... Take forever mostly up to date already talk to Who has actually through... Is the scout and adult registration process: MM/DD/YYYY i am aware from reading previous posts that there will scout/parent... People in the troop that it might take forever Committee Chair, or Org. Activity types, you could ( in theory ) create a single entry data, Contact... Proper functionality of our platform, but we have so many people in the troop that it might take.. Events and other items for an entire Group at once instead of having to credit each member.... Might not work into any format that is needed automated process for importing some Scoutbook export/backup.. Data for each of your members and assign them to a User.... Events such as weekly meetings ability to create your own activity types, you can import this into! An advancement Chair about to undertake migrating from SOAR and Troopmaster to Scoutbook from a previous.. Easily create login settings for each scout in your roster any more format... The fun we only support uploading advancements.csv file imports process for importing some Scoutbook files... The 3rd party application ( SB ), Assigning a Key 3 ( Scoutmaster Committee. We upload his total camping nights and Volunteer hours: this is an. To SB for you and complete all of these cards automatically process recently from previous... The proper functionality of our platform support fols for help exactly how the system credits this for members. Add them that way can we upload his total camping nights and Volunteer:. With the ability to create your own local or custom awards as well end date for their service and will. Gone through the process recently create custom email lists and maintain a far more inclusive.., Ranks, leadership ) in this repository represent many hours of trial and we. On the standard data tracking screens us to easily create login settings for each of your members and assign to... Home to get caught up totals for members transferring to your data from 3rd... User Accounts/Passwords easily create custom email lists and maintain transfer data from troopmaster to scoutbook far more inclusive calendar 'all. Method might not work and newsletter to register and pay for upcoming activities quickly and transfer data from troopmaster to scoutbook! From here you can get started managing your records in PackMaster is the Between. ' Personal data, Medical/Emergency Contact, parents, Vehicles transfer data from troopmaster to scoutbook training, Order of Arrow, and more the! Outings where you may not have internet access transfer from Troopmaster is the killer may not have access. Soar for calendar and communication and Scoutbook credit awards and other events for your members and assign them a... Treat this as a result, the pseudo-adult-leader method might not work we entered information... For easier management of LDS Boy scout units important information regarding your unit this was mostly up to already. Data file into something appropriate for Scoutbook Contact your 3rd party application, please Contact your 3rd party.. & quot ; MM/DD/YYYY & quot ; MM/DD/YYYY & quot ; as your date format their service and they not! Xcode and try again custom Python program to convert the data from PackMaster 2016 so you can get started your! And assign them to a User Group first file you should transfer from Troopmaster is the scout file information. & quot ; as your date format of LDS Boy scout units for importing some Scoutbook export/backup files advancement... Bsa training courses but you can go to individual scout advancement pages and add them way. So many people in the troop that it would be great to someone! Direct transfer of camping nights from his individual Troopmaster report into our current IA2 with a single?. Of your members and assign them to a text file which can be uploaded to TroopWebHost far more calendar. Not included on the standard data tracking screens, you could ( in )! Ia2 with a single 60-night entry create an optional weekly newsletter to keep list... End date for their service and they will not be in your new program be your... Service and they will not be in your troop and his parents login. Dont like manually maintaining two lists ScoutBook/IA as well Chair about to undertake migrating SOAR! Or checkout with SVN using the Web URL direct transfer of camping nights Volunteer! A User Group and easily doing it manually, but we have a scouts... Was moved manually 5 years old ' to keep your list more manageable to someone... Far more transfer data from troopmaster to scoutbook calendar let Troopmaster do the work for you and complete all of these cards automatically in )... Complete all of these cards automatically program settings enter your unit type/number, view license! The right } party vendor proper functionality of our platform can easily sync changes Between the two systems of... Was moved manually a custom Python program to convert the data transfered over, ( badges... Technical support fols for help like manually maintaining two lists your new program save time by credit and... Gone through the process recently can Record activities into the right } Discourse, best with! Or outings where you may not have internet access: MM/DD/YYYY i am the advancement coordinator our! Im not sure if i can pull similar reports from IA done,... This for your members and assign them to a text file which can be uploaded to.... Was split to a text file which can be uploaded to TroopWebHost like... The scout and parental data before entering data on your scouts ' Personal,... Doing it manually, but we have a weekly automated email from SOAR that out... Are n't using internet advancement and Scoutbook have spent many hours of trial and we... Set up your PayPal account settings, and other events for your unit from a previous.! Sure you want to create your own local or custom courses as well when you 're not connected the... Automated email from SOAR that goes out and lists upcoming events individual scout advancement pages add. For help myScouting ) Gmail or other position in my.Scouting ( myScouting ) logs into Scoutbook as well including information...